Last Updated: October 2026
At OHS Global Qualifications, accessible from https://ohsglobalqualifications.com, one of our main priorities is the privacy of our visitors, candidates, and students. This Privacy Policy document details the types of information that is collected and recorded by OHS Global Qualifications and how we use, safeguard, and verify it.
If you have additional questions or require more information about our Privacy Policy, please contact our team at info@ohsglobalqualifications.com.
1. Who We Are
OHS Global Qualifications is an international professional training, consultancy, and qualifications provider specializing in Occupational Health and Safety (OHS), Environmental Management, Risk Assessment, and International Certification Preparation. Our website is located at https://ohsglobalqualifications.com.
This Privacy Policy applies to all candidates, enrolled students, corporate clients, and visitors using our website, qualification verification registry, and educational services.
2. Information We Collect
The personal information you are asked to provide and the reasons why you are asked to provide it will always be clear at the point of collection. We collect only what is necessary to deliver our training, process accreditations, and issue valid qualifications:
- Personal Contact Information: Full legal name (as printed on your certificate), email address, telephone/WhatsApp number, nationality, and residential or company address.
- Identification for Awarding Bodies: Date of birth and government-issued identification or passport details, which are mandatory requirements from accredited awarding organizations (such as NEBOSH, IOSH, OTHM, ProQual, BCSP, CQI/IRCA) to register candidates for examinations.
- Academic and Training Data: Course enrollment records, batch timetables, class attendance, assignments, exam grades, tutor evaluations, completion dates, and unique certificate registration numbers.
- Payment and Billing Details: Transaction references, invoices, and bank transfer verification details. Online card payments are securely handled by PCI-compliant payment processors; we do not store full payment card numbers on our servers.
- Log Files and Technical Data: Standard internet log data including IP address, browser type, internet service provider, time and date stamps, referring pages, and device information to monitor platform security and ensure uptime.
3. How We Use Your Information
We process your personal information strictly for legitimate academic, operational, and regulatory purposes, including to:
- Register you as a candidate and provide educational materials, live sessions, and tutor support.
- Book and administer examinations with external international awarding bodies.
- Issue official physical certificates, digital badges, and qualification transcripts.
- Maintain our public Certificate Verification Registry to protect your qualifications from unauthorized duplication.
- Send training schedules, exam date notifications, timetable updates, and support responses.
- Comply with statutory accounting, accreditation, and legal requirements.
- Detect, investigate, and prevent fraudulent activity or unauthorized access.
4. Legal Grounds for Processing Under GDPR
If you are a resident of the European Economic Area (EEA), the United Kingdom, or subject to international data protection regulations, we process your personal information under the following lawful bases:
- Contractual Performance: To deliver the training, examination, and qualification services you requested upon enrollment.
- Legitimate Interests: To maintain qualification authenticity, prevent diploma fraud, maintain site security, and provide student support.
- Legal Obligation: To comply with accreditation auditing requirements, tax regulations, and statutory record-keeping mandates.
- Consent: Where you have explicitly opted in to receive informational newsletters or course updates (which you can withdraw at any time).
5. Certificate Verification Registry
To uphold the credibility and value of qualifications awarded by OHS Global Qualifications, we maintain an official online qualification registry at https://ohsglobalqualifications.com/certificate-verification/.
When an employer, recruiter, or regulator inputs an authentic Certificate Number, the verification system displays only public qualification details: candidate full name, awarded course title, approved training center, date of issue, and qualification status. Sensitive personal details—such as email addresses, phone numbers, identification documents, and billing data—are never displayed or made accessible through this tool.
6. Sharing and Disclosure of Information
We never sell, rent, or trade your personal information to third parties for marketing purposes. Your data is shared only with trusted organizations when strictly necessary:
- Accredited Awarding Bodies: Legitimate qualification boards (such as NEBOSH, IOSH, OTHM, ProQual, BCSP, CQI/IRCA) to register examination candidates and issue accredited awards.
- Approved Trainers and Proctors: Authorized educational instructors and examination invigilators delivering your course and marking assessments.
- Service Providers: IT infrastructure, hosting, and communication providers who operate under strict confidentiality agreements.
- Legal Authorities: Regulatory authorities or law enforcement agencies when strictly required by applicable law or formal legal process.
7. Data Security and Retention
We deploy standard administrative, technical, and physical safeguards—including SSL/TLS encryption, secure database access controls, and firewall monitoring—to protect candidate data against loss, unauthorized access, alteration, or disclosure.
Retention Periods:
- Qualification & Certificate Records: Retained indefinitely in our verification registry so candidates can authenticate their credentials throughout their professional careers.
- Assessment and Exam Submissions: Retained for the mandatory compliance period set by the relevant awarding body (typically 3 to 5 years).
- Financial Records: Retained for statutory tax and accounting periods (typically 7 years).
- General Inquiries: Retained only until your request has been answered and resolved.
8. Cookies and Tracking Technologies
Our website uses standard cookies to enable website functionality, secure login and forms, and collect anonymous traffic statistics to optimize the user experience. You can choose to disable or block cookies through your individual browser options. Please note that disabling cookies may affect some features of our website.
9. Your Data Protection Rights
You have rights under applicable privacy legislation, including:
- The right to access: Request a copy of the personal information we hold about you.
- The right to rectification: Request correction of inaccurate or incomplete information.
- The right to erasure: Request deletion of your personal data, subject to legal and accredited academic record-keeping obligations.
- The right to restrict processing: Request that we restrict processing of your personal information under certain circumstances.
- The right to data portability: Request a copy of your data in a structured, machine-readable format.
- The right to object: Object to our processing of your personal data under certain conditions.
To exercise any of these rights, please contact our compliance team at info@ohsglobalqualifications.com. We respond to all verified requests within 30 days.
10. Children's Information
Our website and professional training programs are intended for adults and working professionals. We do not knowingly collect personal information from individuals under the age of 18. If you believe that a minor has provided us with personal information, please contact us immediately, and we will take prompt steps to remove such information from our records.
11. Third-Party Links
Our website may contain links to external websites, such as accrediting bodies or industry partners. We do not control and are not responsible for the privacy practices of external websites. We encourage you to review the privacy policy of any third-party site you visit.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect operational, legal, or regulatory changes. Any updates will be posted directly to this page with an updated "Last Updated" date. We recommend checking this page periodically.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:
